Regulations and Policies

The Town of Kippens have adopted Animal Control Regulations. Dogs and Cats are required to have a license and the license fee is $5.00 per animal. License may be picked up at the town office during normal business hours.

Every owner of a dog and/or cat within the Town shall keep such animal(s) safely tethered or penned up at all times except under the control of a person capable of controlling it or within confines of the Dog Park.

Please notify the town office if you have problems with roaming animals 643-5281.

• Poop n’ scoop is mandatory
• Dogs must be kept on-leash until inside the gated area
• Dog owners and handlers are subject to provincial and municipal animal legislation
• Dogs must be removed if dogs are in heat, sick or aggressive
• No more than two dogs may be brought into the off-leash dog area by one person at the same time
• Children under 12 years of age must be supervised by an adult while inside the off-leash dog area
• Puppies under six months old are not permitted
• Professional dog trainers are not permitted to use the off-leash areas to conduct their business
• Digging in prohibited and owner will be responsible for repair of damaged areas

Garbage Collection Policy

SUBJECT:  Donations Policy                                                              SECTION:  Finance

Policy Statement:

The Town of Kippens recognizes the need for donations to encourage, support and assist individuals and organizations that represent the Town or benefit its residents. The Town will provide financial assistance, ‘in-kind’ assistance or a combination of both to individuals and recognized, charitable, not-for-profit, service organizations from an annual budget established for this purpose. All donations in excess of the annual budget or outside the guidelines must be supported by an affirmative vote of five or more of the elected Council.

Policy Guidelines:

• 1. The recipient of any donation under this policy must be:
  • a. A resident of the Town of Kippens, if the donation is being made to an individual.
  • b. A Bay St. George charitable, not for profit organization if the recipient is an organization
  • c. A group whose composition includes a number of residents of the Town, if the donation is being made to a group.
• 2. Because it recognizes the importance of promoting academic excellence and community involvement the Town of Kippens will donate, annually, a scholarship to the graduating student[s] who best demonstrate these abilities.
• 3. An individual, organization or group will be granted only one donation in any fiscal year.
• 4. A donation will not be granted by the Town to any charity, organization or activity which normally solicits funds from residents through door to door canvass, mail out solicitation, telemarketing or similar direct-to-resident fundraising.
• 5.
  • a. Financial donations, other than those established during compilation of the Town Budget, will be determined by the specific request received. Factors to be considered will be number of individuals involved, distances to be travelled and similar considerations.
  • b. The amount of a donation will be recommended by the Finance Committee. The specific amount of the donation will be determined using Schedule “A” as guideline.
  • c. The Finance Committee will annually make a recommendation to Council of any changes to be made to Schedule “A”. All changes must be approved by a vote of five or more of the elected Council.
• 6. All requests for donations must be in writing and include the following information:
  • a. The contact information for the person(s) requesting the donation.
  • b. The purpose or intended use of the requested funds
  • c. In the case of an organization, the mandate of the organization requesting the donation
  • d. The amount being requested, including the estimated monetary value of any in-kind services.
  • e. Indication that some portion of the project/travel costs are being covered through personal contribution, fundraising activity or other donations.
• 7. The donation from the Town of Kippens may be financial, in-kind, or a combination of both.
• 8. Any written request for a donation, which exceeds the normal amounts granted by this policy or after total Budget funds for Donations have already been allocated may be approved by Special Council Resolution if supported by five of seven councillors. The donation request must meet the guidelines of this ‘Donations Policy’ in all other respects.

Town of Kippens
Electronic Sign Usage Policy

SUBJECT:  Electronic Sign Usage Policy                      SECTION:  Administration

Policy Statement

This policy establishes the criteria for groups outside of the Town office to use the electronic sign on Kippens Road in front of 18 Kippens Road.  The policy also outlines the guidelines and procedures used by Town personnel to administer the sign.

Administrative Oversight

Responsibility for administering the policy shall be with the CAO/Town Manager

Sign Usage

The first priority for the sign is to give important instructions and information to ensure public safety during emergencies including, but not limited to hurricane/storm preparedness, road closures, and police and fire emergencies.  During such emergencies, use of the sign by other groups as outlined below may be restricted or suspended at the discretion of the CAO/Town Manager.

The second priority for sign use goes to non-emergency Town announcements such as, but not limited to, information on elections, property tax payments, Town Meetings, and Town sponsored events.

If there is availability, the sign may be used by local non-profit groups to announce events or special programs on a first come, first served basis.  The sign is not to be used for general advertisement of groups or regular meeting times.  Announcements will not be posted more than two weeks prior to an event or registration deadline unless space allows.  While every effort will be made to accommodate requests, the number of other applicants and Town usage may mean that the sign is not available for the duration of frequency requested.

The sign is not available to for-profit business, political groups or candidates (not including official government events involving federal or local elected officials).  The CAO/Town Manager shall also have the authority and sole discretion to deny use of the sign to groups whose mission or purpose is deemed to be offensive or against the best interest of the residents of the Town.

No personal requests will be posted on the electronic sign, ex. Birthdays, engagements, weddings, etc..

Procedure

Where at all possible, requests for sign usage should be made in writing to the Town office at 2 Juniper Avenue or by email to admin@kippens.ca and should include the type of event, date and time of event, group sponsoring the event and contact information for a responsible party within the organization.  The Town will have a standardized form available for such purpose.  Groups should contact the Town Office as soon as possible to make any changes or cancellations to event information.  Acceptance of a request in no way guarantees that the announcement will appear on the sign.  The organization’s requested message text may be modified by the Town without notice to conform to the space and content restrictions.  The Town is not responsible for any errors or omissions in content.

• Organization Name
• Contact Person
• Contact Number
• Email Address
• Date of Event
• Type of Event
• Time of Event
• Location of Event
• Date(s) the Message should appear on the sign
• Content of Message

PUBLISHED BY AUTHORITY

The following policy have been made by the Town Council of the Town of Kippens under the provisions of the section 414(2)(hh) of the Municipalities Act, 1999 as amended.

Amended and adopted by the Town Council of the Town of Kippens on the 10th  day of  June , 2010.

MAYOR                                                                                                        TOWN CLERK

FENCE POLICY

1. This policy may be cited as the Town of Kippens Fence Policy, 2010.
2. In this policy, unless the context otherwise requires:
   • “Act” means Municipalities Act, 1999, as amended;
   • “Council” means the Town Council of the Town of Kippens;
   • “Erect” includes alter, construct, reconstruct, plant, place, relocate and any work preparatory to erection and “erection” has a corresponding meaning.
   • “Fence” includes railing, wall, line of posts, wire, gate, boards, concrete, rock, stone or other similar substances used to separate or divide any parcel of land or part thereof from any other parcel of land or part thereof, immediately adjacent thereto or to establish a property boundary.
   • “Town” means the Town of Kippens as defined by Order in Council dated the 31^st of December, 1968, or any amendment thereto.
3. A person shall not erect or start to erect a fence; extend or repair an existing fence; unless the location and building plan of fence is approved by the Council and a permit for the  erection or repair of the fence has been issued by Council.
4. An application to construct a fence shall be made only by the owner or by a person authorized by the owner to the Council on such forms as may be prescribed by the Council, and every application shall include such plans, specifications and drawings as       the Council may require, and be accompanied by the permit fee required by the Council.
5. A fence shall not extend in front of the building line.
6. No fence shall be permitted to be erected that obscures a clear view of street intersection, pedestrian pathways, driveways or other points of access or egress of vehicle or pedestrian traffic.
7. No fence shall exceed six feet in height.
8. Where a fence has been erected or started to be erected; or an existing fence is repaired or an extension added, without a permit from the Council, the Council may order the owner or builder to stop construction or pull down the fence within the time specified in the order.
9. The material or materials used in the erection and repair of a fence shall only be of a type which meets the approval of the Council.
10. Every person who owns a fence shall maintain such fence in a good state of repair. For    the purpose of this section, “good state of repair” shall mean:
    • the fence is complete and in a structurally sound condition securely anchored;
    • protected by weather-resistant materials;
    • fence components are not broken, rusted, rotten or in a hazardous condition;
    • all stained or painted fences are maintained free of peeling; and
    • that the fence does not present an unsightly appearance deleterious to abutting land or to the neighbourhood.
11. Where in the opinion of Council, a fence is in need of maintenance, or creates a safety hazard or obstruction due to its location, height or construction material, the Council may     issue an order to the property owner stating that the fence or portions thereof be removed,          reconstructed or repaired within a specific time in order to correct the condition, the     safety hazard or obstruction and the cost to remove, reconstruct or repair said fence or      part thereof will be at the owner’s expense.  In the event that the owner does not remove          the fence within the specific period of time as ordered, the Council may remove the fence   and the cost to remove, reconstruct or repair said fence will be at the owner’s expense.
12. Council will not be liable for any damages for the repair of any fence whatsoever, where the Town, its employees or agents otherwise have acted without negligence. In particular, the Council shall not be liable for any damages for the repair of any fence  whatsoever during normal operation of snow clearing on streets located within the street reservation.
13. No fence shall be constructed within the street reservation.
14. A fence in existence at the date of coming into effect of this Policy which is not in accordance with the provisions of this Policy may continue to exist provided the fence is maintained in a good state of repair and the fence is not deemed to be a safety hazard or obstruction by the Council.  A fence which is in existence at the date of coming into effect of this Policy shall not be modified or replaced with a fence which differs in height, type, style or material used in the erection or construction of the existing fence   unless the fence is constructed in accordance with these Policy.
15. Every person who fails to comply with or otherwise contravenes any of the provisions of this Policy is guilty of an offence and is liable on summary conviction to the penalty as set out in the Section 420 of the Act.
16. All previous fence motions and/or Regulations/Policies for the Town of Kippens are hereby  repealed.

Garbage Collection Contract 2024

Town of Kippens
Garbage Collection Policy

SUBJECT:  Garbage Collection Policy                                               SECTION:  Environmental Health

Purpose:

The Town of Kippens prides itself on being a clean community.  To help maintain this cleanliness the Town operates a regular weekly garbage collection service to remove garbage, waste, and recyclables.

Policy:

1. The Town has contracted Containerized Sanitation Limited to provide a weekly collection of its garbage, waste, and recyclables.
2. The designated weekday for collection of garbage, waste, and recyclables is Tuesday. If Tuesday is a statutory holiday collection will advance, for that week, to the next business day.
3. Collection on the scheduled weekly day begins at 8 AM. Items to be collected should be placed at the curb before 7 AM. All acceptable items used to secure the bags and bundles for collection must be removed from the curb at the end of the collection day.
4. On collection day, a resident will be permitted to place up to six bags and/or bundles at the curb for collection. Additional bags/ bundles must have a sticker which can be obtained from the town office at the cost of (1.00) per bag/ bundle
5. Items for collection should be placed in the Town ROW (Right Of Way), that area 4 to 6 feet from the edge of the street/pavement.
6. For collection the following conditions must be followed:

• • All regular garbage must be placed in a clear transparent plastic bag, 1.5 gauge thick, fastened at the top
  • All regular recyclable items must be placed in a transparent blue bag, 1.5 gauge thick, fastened at the top
  • Paper, cardboard, and magazines are deemed recyclables and should be bundled and secured with  strong twine or rope. These bundles may also, be dropped off at Nova Recycling on the Hanson Highway in Stephenville.
  • Cardboard and box-board are deemed recyclables. These should be cut down and securely tied in bundles not exceeding 3‘ x 2‘ in a dimension and 50 pounds in weight.
  • All supermarket bags plastic bags shopping bags kitchen catchers and cardboard cartons are regarded as garbage and should be placed in a clear transparent garbage bag.

For the protection of garbage from animals, birds, etc. the following forms of protection are acceptable:

• • Nets, blankets, sheets, and similar covers are acceptable forms of protection garbage placed at the curb
  • A wheeled plastic garbage bin may be used. (Residents must check with Town Staff to determine    acceptable capacities and dimensions). These bins are not to be placed at the curb before 7 AM on collection day and they are to be removed to the resident’s garage or shed garage etc. before the conclusion of collection day.
  • Harmful chemicals such as chlorine bleach are not acceptable and may not be sprayed or poured on garbage bags to deter birds and animals.

For collection sharp objects require special containment:

• • Hypodermic needles and similar sharps must be placed in a puncture-proof container and then placed in the regular garbage bag.
  • Broken glass must be packaged so that the glass does not protrude through the container (eg. milk container,  cardboard box, etc.) The container must be clearly marked “BROKEN GLASS “
  • No liquids such as paint, oil, animal waste, etc.  may be placed for collection

SPECIAL NOTES

1. The town of Kippens, annually, conducts spring and fall cleanup collections. These are the occasions when the town accepts responsibility for appliances, hot water tanks, furnishings, and similar bulky items. The town will deliver flyers and other informational guidelines when these collections are scheduled. At all other times, the delivery of bulky items to the Regional Waste Management Facility in St George’s is the responsibility of the resident.
2. When home renovations are being done, such as installing siding, reroofing, etc. the removal of and disposing of debris is the responsibility of the contractor/ resident.
3. When illegal or on authorized dumping of garbage, waste, yard debris or bulk items occur within the Town, the Staff will make every effort to discover the offender and have him or her prosecuted.
4. Questions and concerns regarding the disposal of garbage etc. should be addressed to the Town Of Kippens at (709) 643–2581.
5. Other agencies firms which may help with the disposal of paper, bulk items, metal items include:

• • Scotia Recycling – 196 Hansen Memorial Hwy, Stephenville, NL A2N 1W7, Phone: (709) 643-5003 –  for cardboard, bundled papers, etc.
  • Containerized Sanitation –  253 Carolina Ave, Stephenville, NL A2N 2A6, Phone: (709) 643-3279 –  for excess paper and excess garbage
  • NEWCO Metal & Auto Recycling – 1101 Connecticut Dr, Stephenville, NL – (Little Port Harmon) – 709-643-5546 –  for metal recycling eg. fridges, etc.

Town of Kippens
OUTDOOR FIRE POLICY

Purpose:

The purpose of this policy is to ensure recreational outdoor fire devices are used safely and responsibly in backyards.

Policy:

1. If the device is placed on a wooden patio deck they must sit on a non-combustible pad such as patio blocks. The blocks must extend 18 inches beyond (in front of) the loading door.
2. The only fuel permitted to be in outdoor fire places is wood sized to fit the appliance or commercially available fireplace logs. The burning of any types of household garbage, rubber tires, flammable liquids, wiring, or any other type fuel is not permitted. The burning of any type of debris or waste is not permitted under Section 12 of the Air Pollution Control Regulations, 2004.
3. Outdoor fire pits must be located at least 3 meters from any building, structure or combustible material.
4. Outdoor fire pits are permitted where wind speeds are not in excess of 25 km per hour.
5. Outdoor fire pits must be attended by someone with access to a fire extinguisher, bucket of water or another water source while operating.
6. Those who live near or border wooded areas in town must adhere to the forest regulations which can be found at:  https://www.faa.gov.nl.ca/forestry/forest_fires
7. The responsibility to ensure the use of the appliance is safe lies with the homeowner. This responsibly also applies to any inconvenience to neighbours. Any complaint regarding the use of the devise will be investigated by the Town Manager and may result in extinguishment under the auspices of this policy.
8. Any cost to the Town as a result of non-compliance with this policy will be borne by the homeowner.
9. All residents must comply with provincially issued outdoor fire bans.

The Town of Kippens wish to notify vehicle owners, that during the period from the (1^st) day of December in each year to the thirtieth (30^th) day of April in any succeeding year that in accordance with the Highways Traffic Act and Town of Kippens Snow Clearing Regulations, the R.C.M.P will be ticketing vehicles that hinder or impedes the ploughing of/or removal of snow and ice from road/street within the Town of Kippens, between the house of 1a.m – 7a.m.

At any time during a snow storm and for the twelve (12) hours thereafter no person shall park an unattended vehicle on any street reservation within the town.

Any unattended vehicle parked on any street reservation within the town in contravention of the Regulations maybe removed and impounded by the council and the cost of such removal and impounding maybe recovered from the owners as a civil debt.

No person shall shovel, plough or cause to be shoveled or ploughed any residue snow from a driveway/parking lot or adjourning property unto any town road or highway within the Municipal Boundaries of the Town of Kippens.

Any person who violates any of these Provisions shall be guilty of an offence and shall be liable on summary conviction to a penalty not exceeding five hundred dollars ($500.00) or in default of payment of such penalty to imprisonment for a term not exceeding ninety (90) days.

The cooperation of all vehicle owners is appreciated, vehicles parked on the side of road, snow pushed out onto the road really hinders the snow clearing equipment operator’s efforts to clear the roads. Please keep you vehicles off the roads as per town Regulations and please do not push snow out onto the road. Putting snow in the road is a safety hazard to the equipment operator and causes unnecessary damage to the town’s equipment. Remember yours taxes will have to pay for the equipment repairs caused when the Operator tries to clear the snow lead on/or to the side of a town road.

Please practice road safety at all times.

The following is a summary of the general requirements contained in the Kippens Land Use Zoning and Subdivision Regulations. This summary indicates the “General Only” for a developer. The regulations must be consulted to determine the exact requirements and applications must comply with the regulation requirements in order to be approved.

• Subdivision means the division of any parcel of land.
• A permit, from council, is required before any land in the Kippens Municipal Planning area can be subdivided.
• All applications to subdivide land must be made, in writing, using Council’s “Application to Subdivide” form. All information requested on the form must be completed in order for the application to be accepted. Additional information maybe required.
• A development permit and a building permit must be obtained for each lot, located in the subdivision, before any development may take place.
• Council may require all the terms and conditions of a subdivision permit be met, by the developer, before and development or building permits are issued. This may include payment, to council, of any fees and levies.
• The developer must have a qualified engineer design and prepare specifications and submit as part of the application:
  • 1.Water supply system (including pipes, trenching, hydrants, valves, curbstops, etc.)
  • Sewage disposal system (including pipes, trenching, manholes, lift stations, etc.) where required.
  • Store drainage system (including ditches, water flow direction, culverts, destination of drainage, etc.)
  • Road system (including road profile, curbs, paving, grades, etc.)
  • All other utilities required by council to service the area applied to be subdivided and submitted as part of the application.
  • Those utilities required and approved by council must be installed and constructed by the developer to council’s satisfaction. In addition, council may require a financial surety against the standard and completion of work.
  • The roads and rights-of-way and all utilities when completed to council’s satisfaction must be transferred, at no charge, to council. Until this time, council accepts no responsibility for and will not maintain roads or other utilities.
  • The developer or owner will become liable for the water tax for each lot at the time council takes over ownership of the utilities.
  • Council may require five percent of the total area to be subdivided transferred to council, at no charge, to be used as open space.
  • The applicant may also have to obtain approvals from the Department of Health and Environment and Lands.
  • Three subdivision permits are valid for a maximum period of two years. Council has the authority to cancel a permit if the developer does not follow the permit or if false information was submitted in the application.
  • The developer is to install a metal tracing line on the top of all plastic pipes. This is for the future location of pipe in case of a break in the system.
  • All development is subject to the “Standard Specifications for Municipal Services” as published by the Province of Newfoundland and Labrador, Department of Municipal and Provincial Affairs (Latest Revisions).